Data Protection Impact Assessment (DPIA).
Map out and mitigate your privacy risks through a DPIA done by experts.
- Comply with GDPR
- Mitigate privacy risks
- Proven approach
What is a DPIA?
A Data Protection Impact Assessment (DPIA) is a systematic process designed to identify and mitigate privacy risks associated with the processing of personal data.
A DPIA is a proactive approach that organisations can or must (depending on the processing) take to ensure compliance with privacy laws and regulations.
It involves assessing the potential risks and impacts that may arise from processing personal data and implementing measures to minimise those risks.
Why let CRANIUM handle your DPIA?
Unmatched Expertise
Years of experience across diverse sectors gives us an edge. We use our experience from various cases and apply it to yours to achieve the best result.
Dual perspective
We sit on both sides of the table - preparing and assessing DPIAs. We know what regulators look for and how to create compliant assessments.
Efficiency guaranteed
Thanks to our years of experience, we work efficiently and save you time and resources. We know the common pitfalls and how to avoid them, enabling us to work faster.
The DPIA Process.
01 - Preparation and Kick-off
We begin by gathering initial information about your project or processing activity. This phase includes defining the scope, identifying key stakeholders, and planning the assessment timeline. We’ll hold a kick-off meeting to align expectations and outline the process.
02 - Stakeholder Interviews
Our experts conduct in-depth interviews with relevant stakeholders to gain detailed insights into data flows. We focus on the legality, necessity, and proportionality of the data processing activities. This step is crucial for mapping out how personal data is collected, used, and stored within your organisation.
03 - Document Assessment
We review all relevant documentation related to the processing activity. This includes privacy policies, data flow diagrams, system architectures, and any existing security measures. Our assessment helps identify potential gaps in documentation and areas that require further attention.
04 - Risk Workshop
In this collaborative session, we work with your team to identify potential privacy risks associated with the processing activity. We assess the impact and likelihood of each risk, providing an overview of your data protection practices.
05 - Reporting
Based on our findings from the previous steps, we compile a detailed report. This includes a systematic description of the processing operations, an assessment of necessity and proportionality, and a comprehensive risk analysis. We also provide recommendations for risk mitigation measures.
06 - DPIA Delivery
We present the final DPIA report to your organisation, explaining our findings and recommendations. This deliverable provides you with a clear understanding of the risks and actionable steps for improvement.
07 - Follow-up Evaluation (if necessary)
Six months after the initial assessment, we can conduct a follow-up evaluation to check the progress of risk mitigation efforts. This step ensures that identified risks are being addressed effectively and allows for adjustments to the risk management strategy if needed.
Our CRANIUM GDPR Experts.
LISA BOTTELDOORN
Principal Privacy Consultant & Manager
JESSICA DENEET
Privacy Consultant
KRISTOF NOUILLE
Privacy Consultant
Frequently Asked Questions.
When is a DPIA mandatory?
A DPIA is mandatory for high-risk processing activities, including systematic profiling, large-scale processing of sensitive data, or large-scale monitoring of public areas. It’s also required in specific cases defined by local data protection authorities.
How long does a DPIA typically take?
The duration varies depending on the complexity of the processing activity. A typical DPIA can take anywhere from 2-6 weeks. We work efficiently to minimise disruption to your operations while ensuring a thorough assessment.
What happens if the DPIA identifies high risks in our project?
We collaborate with you to develop a practical solution that integrates all data protection considerations and reduces risks to an acceptable level. Our pragmatic approach prioritises achieving your original objectives while effectively mitigating high risks.
We will for example implementing additional security measures, such as encryption or pseudonymization. If we can successfully mitigate the high risks through these measures, there’s typically no need to consult with data protection authorities.
How often should we update our DPIA?
DPIAs should be treated as “living” documents. We recommend reviewing and updating your DPIA whenever there are significant changes to the processing activity, or at least every 2-3 years to ensure continued relevance and compliance. We can do a review of the DPIA after a period of time to follow-up on improvements.
CRANIUM is recognised by the Flanders Innovation & Entrepreneurship agency (VLAIO) as a service provider.
As an SME, you can receive up to 30% subsidy for our services. More information here.
DV.O225288
Interested in a DPIA?
Do you want more information on our Privacy solutions, an offer or a commitment-free conversation about your needs?