DPO as a Service.
Outsource your privacy operations and mitigate operational privacy risks.
- Expertise & Experience
- Adapted to your Needs
- Compliance assurance
How does DPO as a Service work?
We begin by assessing your specific needs and resources to determine the time commitment necessary for your dedicated DPO. This tailored approach ensures you receive the right level of support without unnecessary overhead.
After a kick-off presentation to introduce the assigned consultant, our DPO monitors your privacy-related processes, makes sure they remain in line with updates in legislation and reports back in due time. The DPO is also available for ad-hoc advice and guidance.
The DPO doesn’t work alone. They can also rely on our team of Data Governance experts. This support includes follow-up on key operational privacy activities such as maintaining records of processing activities or technical and organisational measures, assisting in Data Protection Impact Assessments (DPIA’s), awareness training, etc. By making use of our resources, the DPO can provide comprehensive support across all aspects of privacy management.
Benefits of outsourcing data protection.
Expert Guidance
Work with a multidisciplinary privacy professional who stays on top of regulations and best practices.
Cost-Effective
Meet legal obligations without the potential overhead of a full-time, in-house Data Protection Officer.
Impartial Advice
An outsourced DPO is able to remain objective and less likely to face conflicts of interest within the organisation.
Resources
Our DPO provides supplementary tools and templates when needed and provides continuity of service.
What can you expect from the Data Protection Officer?
Our DPO will enhance your organisation’s data protection maturity and compliance using our “9 Blocks of Privacy Principles”. These blocks cover critical areas of GDPR, helping you measure and improve your data protection practices against the desired risk level.
01 - Privacy Management System
The DPO will assist implementing a framework starting with the organisation’s overall strategy and policy for data protection. This framework will clearly define and assign responsibilities for data protection, serving as a foundation for reporting and follow-up with higher management.
02 - Awareness & Communication
Consists of educating and informing employees and stakeholders about GDPR requirements and data protection practices. This can involve training programs, awareness campaigns and communication strategies to ensure that everyone in the organisation is aware of their obligations and the importance of protecting personal data.
03 - Records of Processing Activities
Under GDPR, organisations are required to maintain detailed records of all processing activities involving personal data. Our DPO will oversee the documentation of what data is processed for what purpose it is collected, stored, and shared, and who is responsible for it.
04 - Rights of the Data Subject
A data subject has many rights under the GDPR, including the right to request access, rectification or erasure of their personal data, they have the right to data portability, and they can object to certain processing activities or request its restriction. Our DPO will create processes and help in coordination so that the organisation can reply adequately to data subject requests.
05 - Relationship with External Parties
Your organisation has a lot of third-party relationships with vendors, partners and service providers. Our DPO can conduct due diligence to ensure that data processing agreements (DPAs) and Joint Controller Agreements (JCAs) are in place, and verify that external parties also comply with GDPR.
06 - International Transfers
GDPR imposes strict rules on transferring personal data outside the European Economic Area (EEA). A CRANIUM DPO will assess the inherent risks of transferring data and can suggest the necessary mitigation measures in order to comply with GDPR.
07 - Data Breach Management
Organisations must have procedures in place to detect, investigate and report data breaches. Our DPO can implement an incident response plan to notify authorities and individuals when necessary, take steps to mitigate the impact of these breaches and offer advice on the course of action for the organisation when a data breach happens.
08 - Data Protection by Design & Default
Data Protection is a mindset that should be integrated into the design and operation of IT systems, business processes and services from the start. Our DPO will assist and also offer advice on how to integrate this into the culture of your organisation.
09 - Technical & Organisational Measures
The DPO will offer advice on measures that your organisation can take to mitigate the risks threatening the confidentiality, integrity and availability of personal data.
What will be the end result?
Communication is key! We keep you up to speed through:
- Bi-weekly or monthly Privacy Status Report:
we report towards key SPOCs. - Annual Privacy Activities Plan & Report; Roadmap presented to management.
- Annual Review & Update; We keep you in the loop on what has been done and on privacy-related documentation.
What clients say about us.
Meet the CRANIUM Team.
BAVO VAN DEN HEUVEL
Founder & Chief Knowledge Officer
MELANIE HERRENBRANDT
Senior Privacy Consultant
ZOE DERUYCK
Senior Privacy Consultant
Our team consists of skilled professionals who are passionate about safeguarding data and ensuring compliance with privacy regulations. Every member of our DPO team holds, at minimum, a DPO Certificate. Many of our consultants have advanced their expertise even further, obtaining additional certifications based on their experience and specialisations (such as CIPP/E, CIPM or CIPT).
Frequently Asked Questions.
What is a Data Protection Officer (DPO) and do I need one?
A Data Protection Officer implements data protection strategies to ensure you comply with regulations like the GDPR. Whether you need one or not, depends on your organisation’s activities. You’re required to appoint a DPO if you’re a public authority, your core activities include large-scale regular monitoring of individuals, or you process special categories of personal data on a large scale. Even if it’s not legally required, many companies choose to appoint a DPO (or someone in charge of privacy) to monitor and improve their privacy practices.
How often will our assigned DPO be available to us?
At a minimum, we provide one full day per month of DPO services. This is typically the minimum amount of time necessary to effectively carry out basic DPO tasks and maintain compliance.
For organisations with more complex processing, we can scale up to multiple days per week or even full-time DPO support.
The exact frequency of engagement is determined based on factors such as your organisation’s size, the complexity of your data processing activities, and your specific requirements. We also offer the flexibility to upgrade or downgrade the level of service as your needs change over time.
For organisations that require less than one day per month, we can explore a project-based approach. This involves identifying specific DPO tasks that need to be addressed and handling them on a case-by-case basis rather than as an ongoing service. This can be a cost-effective solution for smaller companies or those with limited data processing activities.
Can your DPO service scale with our business as we grow?
Absolutely! We can scale our services up or down, depending on your needs and specific requirements.
Will I work with one dedicated person?
Depends on what you prefer! We can offer one dedicated consultant to take up the DPO role, or we can you can opt for a team of consultants.
Ready to outsource a DPO?
Do you want more information on our Privacy solutions, an offer or a commitment-free conversation about your needs?